Stay compliant without a spreadsheet. Papers, visas, hours and pay, watched for you.
Feazio tracks every person’s papers, warns HR before anything runs out, stops an expired visa from working another shift, checks the rota against the law and pays only from approved hours, with a record of every step.
- Expiry alerts
- Automatic lock
- Working-time rules
- Audit trail
Ravi
Papers
- VisaExpires 14/10/2026Valid
- Work permitValid
- PassportValid
08:57
Ravi
HR · Ravi: Visa expires in 7 days
What happens when a visa expires
Ravi’s visa is on his profile with its expiry date. Here is what Feazio does, day by day, with nobody having to remember.
- 7 days before
1. HR is warned
The owner and HR get a notice on their bell: Ravi’s visa expires in 7 days. It stays there until the paper is renewed.
- Expiry day
2. Still a reminder
Ravi works his last valid day as normal; the notice now says the visa expires today.
- Next business day
3. Ravi is locked out
With the visa lock switched on, Ravi can no longer sign in or clock in, at the kiosk or on his phone. He sees why and is asked to speak to his manager.
- Same morning
4. HR knows who and why
The bell names everyone locked out and the paper that did it, so nobody works a shift without the right to.
- On renewal
5. New visa, checked twice
The new visa is uploaded on his profile, or sent by Ravi from the staff app. It counts once a second person has checked it.
- Straight away
6. Access is restored
Ravi can sign in and clock in again. The old visa is kept as superseded, so the history is there for any inspection.
The lock is switched on in Settings and never applies to the owner, admins or the last person who can manage staff, so nobody is locked out of their own business.
A visa expiry, from warning to renewal
Ravi · Visa
Staff compliance for Thailand
Work permits, visas and working hours set up for Thai labour law.
Work permits & visas
- Thai ID for Thai staff
- Work permit and visa for foreign staff, both lock on expiry
- Alerts 7 days before either runs out
- Renewals sent from the staff app count only once checked
Working hours (Labour Protection Act B.E. 2541)
- 48 normal hours a week and at most 36 of overtime
- An hour’s rest after 5 hours, a weekly day off
- Under-18s: 8 hours a day, none between 22:00 and 06:00
Food safety
- Food handler course tracked per person
- Medical certificates
- Positions can require them; the rota warns if missing
Payroll
- Pay from approved timecards, overtime included
- Service charge held for staff, not as income
- Thai ID on every payroll export
One system watches the papers, the hours and the pay
Every paper, every person
Passports, visas, permits, ID and certificates, with scans stored privately and only for people allowed to manage staff.
Alerts before expiry
Papers warn 7 days ahead and certificates 30 days ahead, on the bell of the owner and whoever manages that person.
Automatic lock
Optional: from the business day after a locking paper expires, the person cannot sign in or clock in until it is renewed.
Four-eyes check
A paper someone enters counts at once but stays “not checked” until the owner or another admin verifies it.
Staff send their own
People photograph a renewal in the staff app; it counts only once a manager has accepted it.
Working-time rules
The rota warns on rest, breaks, daily and weekly hours and young workers’ limits, set to your country’s law.
Contracts, e-signed
Contracts signed on the phone, with a fingerprint of the document and a trail of who signed, when and from where.
Pay from approved hours
Timecards are approved and locked before payroll, so the payslip pays exactly the hours that were checked.
A record of everything
Renewals keep the old paper, timecard changes keep the clocked times, and every punch is stamped.
Feazio helps you keep records and spot problems early; it does not replace your own legal duties or professional advice.
Answers before you ask
Does Feazio deactivate someone whose visa expires?
It locks them out rather than deleting or deactivating them: from the business day after a locking paper expires, they cannot sign in or clock in. Their record, pay history and papers stay exactly as they were, and access comes back as soon as a renewal is checked.
Who is told when a paper is about to expire?
The owner and the managers responsible for that person see it on their notification bell 7 days before a paper expires (30 days for certificates), and again once anyone is locked out.
Can the lock lock out the owner?
No. The owner, admins, support sessions and the last person who can manage staff are never locked out, so the business can always fix it.
Is the lock on by default?
No. Reminders work for everyone; the lock is a switch in Settings for businesses that want it.
Where are scans of passports and visas kept?
In private storage for your restaurant only, opened only by people with permission to manage staff, and removed if your restaurant’s data is deleted.
Never miss an expiry again
Add your team’s papers once and let Feazio watch them. 14 days free.
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